UPDATED RULES RECEIVED FROM U.S. CUSTOMS

 
Excerpt (received from RoRo ocean carrier, SCAC code ACLU



From: NA WAF  (excerpt of notice received by Sefco from major RoRo ocean carrier)

Service Announcement - US Customs - title rejection information sheet

 

There has been an increase in the number of title and document rejections by Customs at the US ports of discharge.  In an effort to assist our customers in avoiding rejections, delays and rework and expedite clearance of your cargo, we would like to offer the following review of reasons by Port of Load. 

 

Each of the items listed below represent a common reason for USCBP to reject the paperwork; your steadfast attention concerning these items will reduce the frequency of Customs rejections and result in your cargo loading in a more efficient and timely manner.

 

COMMON REASONS FOR REJECTIONS IN NEW YORK

 

INSUFFICIENT COPIES   Customs requires 8 copies of documentation and Titles or certificates of ownership.  The front and back of the document Title documents must be copies on all 8 sets.  Terminal personnel and US Customs will not make copies. 

                       

PHYSICAL ADDRESS OF SHIPPER AND CONSIGNEE.  Shippers and Consignee fields must contain a physical address.  P.O. boxes are not authorized; additionally use “BP” addresses for overseas with caution, as they may result in rejections by USCBP.

 

MISSING PROOF OF PAYMENT.  Cargo clearing on a Certificate of Origin and cargo 2010-2012 state titled must have a Bill of Sale; which must include: Name of Dealership, Year of Vehicle, Make of Vehicle, Model of Vehicle and VIN.  The documents must also state that the vehicle is paid full or indicate a zero balance, it must be an original and it is recommended that it be notarized. 

 

VESSEL/VOYAGE.   Vessel/Voyage fields on the D/R must show a vessel name and voyage; TBA is not authorized.  Paperwork must be delivered to Customs 72 hours prior to the arrival of the vessel indicated on the D/R.

 

ILLEGIBLE D/R   Submitted D/R must be legible.  If you send the D/R to the trucker by fax, we recommend  that you confirm that their received copy is legible and complete.  Many faxed copies of D/Rs are rejected because the fax has cut off or distorted part of the information off or the quality of the fax is poor.

 

AES.  All cargo must have AES filing and ITN; the NOEEI 30.37(a) statement is no longer accepted by USCBP.

 

LIEN RELEASE.   NY Customs requires the lien release to be stamped or provided on letterhead.  It is recommended that a lien release be provided on letterhead.  Failure to submit lien release may result in a rejection of the documentation.

 

 

COMMON REASONS FOR REJECTIONS IN BALTIMORE

 

LIEN RELEASE.  Delivery of documentation without proper lien release may result in a rejection by USCBP.

 

MISSING PROOF OF PAYMENT.  Cargo clearing on a Certificate of Origin must have a Bill of Sale which includes: Name of Dealership, Year of Vehicle, Make of Vehicle, Model of Vehicle and VIN.  It must also state that the vehicle is paid full or indicate a zero balance.   The BOS must be an original and recommend that it be notarized. 

 

COMMON REASONS FOR REJECTIONS IN JACKSONVILLE

 

OWNER OF THE VEHICLE IS NOT THE SHIPPER OR CONSIGNEE.  The owner on the title must be the declared shipper or the consignee on the Dock Receipt.  If the information is not consistent USCBP will reject the documents.

 

TITLES WHICH ARE NOT REASSIGNED.  Many titles are delivered indicating that the unit has been sold but the purchaser is not filled out on the paperwork, the title must be reassigned. 

 

POWER OF ATTORNEY REQUIRED.  If the owner on the title is the consignee a power of attorney (POA) is required from the consignee to the shipper giving them permission to ship the cargo.  POA must consist of the original and notarized, submission of only a notarized copy will result in a rejection.

 

MISSING FORWARDING AGENT.  All D/Rs for JAX must have a forwarding agent.

 

ILLEGIBLE D/R   Submitted D/R must be legible.  If you send the D/R to the trucker by fax, we recommend  that you confirm that their received copy is legible and complete.  Many faxed copies of D/Rs are rejected because the fax has cut off or distorted part of the information off or the quality of the fax is poor.

 

COMMON REASONS FOR REJECTIONS IN SAVANNAH

 

INVALID AES.  A common cause for rejection is use of the port code on the AES filing; the correct code 1703.

 

POWER OF ATTORNEY REQUIRED.  If the owner on the title is not in AES filing a power of attorney (POA) is required from the  owner to the  shipper giving them permission to ship the cargo.  POA must consist of the original and notarized, submission of only a notarized copy will result in a rejection.

 

INCOMPLETE COPIES.  Savannah requires four complete copies, including the front and back of the documents and LOI.  USCBP will not make copies they will reject the submission.

 

 

For all ports of export please refrain from using color copies of Titles and other official documents. 

 

When you receive the rejection package be sure to send the complete package back to the address indicated on the coversheet. Send rejects for New York, Baltimore and Jacksonville to the port address provided. The only rejection paperwork that should be returned to booked carrier is for Savannah. 

 

If the terminal receive a lien release but not the paperwork (a common practice) this will cause unnecessary delays and the potential for paperwork to get lost or misplaced.  Returning rejections to the wrong address will delay the clearance. 

 

If you have any questions for concerns please contact us.

UPDATED  03/30/2012

 



---------- Forwarded message ----------
Date: Mon, Feb 20, 2012 at 3:58 PM


Please note below received from Customs in NYC:

EXPORTING FROM THE PORT OF NEW YORK/NEW JERSEY
PLEASE READ TO AVOIDS CUSTOMS REJECTIONS

Please see below a list of helpful tips to keep in mind when making up your dock receipts for shipments loading out of the Port of New York.
 
These tips will help avoid your shipments being rejected by U.S. Customs.

We have been seeing an increase with U.S. Customs rejecting shipments and if you follow the below guidelines for your units being exported out of New York this will make the title acceptance procedure go more quickly and will reduce the number of rejected shipments.
 
PLEASE BE ADVISED - IF YOUR CARGO IS REJECTED PRIOR TO THE VESSEL COMING IN - IT CAN NOT LOAD

PLEASE NOTE THE FOLLOWING WHEN PREPARING YOUR DOCK RECEIPTS:

1.) NEW RULE - ALL UNITS WITH MODEL YEAR 2010, 2011 & 2012 WILL REQUIRE
AN ORIGINAL, NOTARIZED BILL OF SALE ALONG WITH THE ORIGINAL TITLE.
2.) VESSEL/VOYAGE NAME MUST BE COMPLETE NAME AND VOYAGE NUMBER.  
TBA (TO BE ANNOUNCED) IS NOT ACCEPTED AND WILL BE REJECTED.
VESSEL AND VOYAGE MUST ALSO BE CURRENT, DOCK RECEIPTS WITH A PREVIOUSLY SAILED VESSEL WILL BE REJECTED.

3.) THE CONSIGNEE INFORMATION MUST HAVE:
A.) A COMPLETE NAME.
B.) A PHYSICAL STREET ADDRESS INCLUDING BUILDING NUMBER
C.) P.O. BOXES WILL NOT BE ACCEPTED AND WILL BE REJECTED.
D.) CITY AND COUNTRY - WITH TELEPHONE NUMBER
E.) NO ABBREVIATIONS FOR COUNTRIES
F.) PLEASE REFRAIN FROM USING THE WORDS "IN TRANSIT" ANYWHERE ON THE DOCK RECEIPT.
4.) PAPERWORK REQUIREMENTS UPON DELIVERY OF YOUR CARGO:
A.) ALONG WITH THE 6 COPIES OF THE DOCK RECEIPT - THE ORIGINAL TITLE PLUS FIVE (5) COPIES - FRONT AND BACK - OF THE TITLE ARE REQUIRED.
B.) DO NOT MAKE COLOR COPIES OF YOUR TITLES.
C.) IF YOU ARE SHIPPING A UNIT THAT IS NOT FOR USE ON ROADWAYS, OR THAT MAY NOT HAVE A TITLE I.E. BOATS, AGRICULTURAL EQUIPMENT (TRACKED OR RUBBER TIRED) OR CRATED CARGO - CUSTOMS STILL WANTS TO SEE AN ORIGINAL, NOTARIZED BILL OF SALE MENTIONING THE SELLER, BUYER AND THE AMOUNT PAID FOR THE UNIT(S), OR CRATE(S).
5.) IF THERE IS A "LIEN HOLDER" SHOWN ON THE TITLE, AND THE UNIT IS MANUFACTURED WITHIN THE PAST TEN (10) YEARS, THERE MUST BE A SEPARATE ORIGINAL, NOTARIZED "LIEN RELEASE LETTER" (ON THE RESPECTIVE COMPANIES LETTERHEAD) SUBMITTED ALONG WITH THE TITLE. THE LIEN RELEASE STAMPS ON TITLES WILL ONLY BE HONORED FOR UNITS OLDER THAN TEN (10) YEARS OLD.

6.) HANDWRITTEN CORRECTIONS ON DOCK RECEIPTS ARE NOT PERMITTED.


Regards,
WAF Direct services

 
Subject:  Relaying Information received from nvo/auto carrier
(subject to any further updates and additional requirements.)
 
On:   US Customs Export clearance requirements
         for Vehicles from the USA

DOCUMENTS ACCEPTABLE TO US CUSTOM AUTHORITIES
RELATED TO VEHICLE EXPORTS FROM THE USA
 

PORT OF LOS ANGELES/LONG BEACH - CALIFORNIA

REGULAR VEHICLES: require ORIGINAL title, MSO, REGISTRATION (does not need to be valid), SALVAGE TITLE
 
MOTORCYCLES, DIRT BIKES, & ATV’S: require original titles
 
VEHICLES FINANCED: For vehicles that have lien
 
1. We need: an ORIGINAL NOTARIZED authorization letter from lien holder (on company letterhead)
 
2. Three original notarized copies of title front and back pages
 
RACE CARS: require ORIGINAL bill of sale, photos of the vehicles VIN# & photo of actual Vehicle
 
___________________________________________
 

PORT OF HOUSTON - TEXAS
 
REGULAR VEHICLES: require ORIGINAL title, MSO, REGISTRATION (needs to be a valid & transferrable), SALVAGE TITLE
 
MOTORCYCLES, DIRT BIKES, & ATV’S: require ORIGINAL title, MSO, REGISTRATION
 
(MUST be a valid & transferrable), SALVAGE TITLE
 
VEHICLES FINANCED: For vehicles that have lien
 
1. ORIGINAL NOTARIZED letter of authorization from the finance company (on their Letterhead) specifically expressing
subject vehicle may be exported
 
2. Certified title record from state issued DMV
 
RACE CARS: require ORIGINAL bill of sale, photos of the vehicles VIN# & photo of actual Vehicle
 
 
___________________________________________
 
 
PORTS OF NEW YORK & CHARLESTON
 
ALL VEHICLES - ORIGINAL TITLE- ORIGINAL title required for all VEHICLES, MOTORCYCLES, and DIRT BIKES & ATV’S.
 
MSO- (manufacturers statement of origin) - new vehicles/bikes/ dirt bikes/ ATV’s w/out title can be cleared with an ORIGINAL
MSO. (Must be signed off to buyer or bill of sale linking buyer to MSO)
 
SALVAGE TITLE- ORIGINAL must be provided and signed off to buyer
 
VEHICLES FINANCED- are no longer able to be exported through NY/NJ
 
 USA military personnel will need to provide copies of their military orders NOTARIZED along with a
CERTIFIED title record from state issued DMV & ORIGINAL NOTARIZED letter of authorization from
the finance company (on their Letterhead) specifically expressing subject vehicle may be exported.
 
LIENS PRESENT ON TITLE- if an ORIGINAL title has a lien holder present though lien has been fulfilled.
An ORIGINAL NOTARIZED lien release on finance company letterhead must be obtained.
 
___________________________________________
 

PORT OF MIAMI - FLORIDA
 
EXPORT OF SELF PROPELLED MOTOR VEHICLES FROM THE USA.
 
1. ORIGINAL TITLE, MSO, CERTIFICATE OF DESTRUCTION, BILL OF SALE (information requested above is still applied.)
 
* Bill of sales is required in Miami if vehicle is being sold.*
 
2. NOTARIZED EXPORT POWER OF ATTORNEY:
 
* Signed (BLUE INK) by buyer shown on title and bill of sale.
 
* If client not in the USA or on the list of countries acceptable to Customs Border Patrol.
 
Client then must have it notarized by US EMBASSY.
 
3. CLEAR VALID ID recognizable picture ID of person signing.
 
* If client uses passport as ID for notary while physically in US. It MUST be accompanied
 
By copy of Visa with Entry & Exit stamps and/or copy of I94 immigration document.
 
4. When owner shown on title appears as a company, the following must be obtained:
 
* Statement on that company’s letterhead, showing that person signing occupies a position or is employed by the company
and is authorized by that company to sign there behalf to export said vehicle(s) from the USA.
 
* The statement/letterhead MUST be notarized in the state/country of origin.
 
___________________________________________
 
Notes
 
MILITARY RELATED MOVES – Military orders must indicate that particular person & there auto are relocating to
origin of destination.
 
*CHARLESTON & HOUSTON PORTS - Copy of military orders must be NOTARIZED.
 
NEW YORK & MIAMI- NOTARIZED copies of military orders are sufficient.
 
BILL OF SALE - are applied to the following and must be NOTARIZED:
 
BILL OF SALE MUST INCLUDE VEHICLE DESCRIPTION, PURCHASE VALUE, BUYER & SELLER INFO & MUST BE IN
PROFESSIONAL FORMAT.
 
OFF ROAD USAGE UNITS IF NO TITLE
 
RACE CARS: require ORIGINAL bill of sale, photos of the vehicles VIN# & photo of actual vehicle 
 


           Excerpt (received from RoRo ocean carrier, code SCLU

 
Acronyms and definitions can be found at this address:
 
How to proceed:   
 
 
Please visit our web site for further guidance
and general information about international shipping.
 
Thank you.

RORO DEPARTMENT

Sefco Export Management Company, Inc.
1 Ascan Avenue, Suite PH-74     
Forest Hills, NY 11375
Main/Admin Tel (888) 268-0565     
Main Fax: (718) 732-2863
Email:
info@sefco-export.com

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